Membership terms and conditions

1. The RCR membership year runs from 1 June to 31 May.

2. All membership fees are due by the 1 June.

3. Members joining after the 1st of June will be charged a pro-rata fee.

4. Membership fee rates are approved on an annual basis by the Board of Trustees.

5. RCR membership allows access to the RCR Learning Hub, professional guidance, faculty-specific communication, advocacy, and support. Specific goods and services offered may change and/or evolve over time.

6. We will contact Fellows and members by email in April each year with their renewal information for the following year. We will also send reminders.

7. Fellows and members must ensure that their email address is up to date. It is Fellows’/members responsibility to ensure we hold a valid and current email and postal addresses. Contact details can be updated quickly in the MyRCR members’ area of the RCR website.

8. Direct Debit (DD) is the recommended way for Fellows and members to pay their fees if they hold a UK bank account. This can be set up online via the MyRCR pages on the website.

a) Fellows and members can choose to pay in instalments. Fellows and members taking up this option are entering into an agreement with the RCR to pay the entire annual fee by instalments. In the event that an instalment payment cannot be taken, the RCR will attempt to take payment on one subsequent occasion. Thereafter if a payment cannot be taken again, the Fellow/members membership will be at risk and any fees remaining for the membership year will remain due – until full payment has been made, direct debit will not be reinstated as a payment method.

9. Other payment methods are available and can be found on our website.

10. The post-nominals FRCR are only permitted to be used by Fellows who hold current RCR membership and are in good standing, with no fees outstanding.

11.  A range of discounts on annual membership fees are available to Fellows and members who have held continuous membership for at least one year* and who fulfil certain criteria which can be found on our website.

a) Fellows and members will be asked to submit a new application each year in advance of the 1st of June for review.

b) Long term sick leave is defined as five or more consecutive months of absence from
work.

*Exceptions for Maternity/Parental/Adoption leave

12. No changes to membership can be backdated.

13. Any changes to membership category, including a change of country of residence, retirement, and receipt of Fellowship, will be updated on our membership system but any change to fees will come into effect from the beginning of the next membership year (1 June).

a) No pro rata payments will be requested mid-year and no pro rata refunds will be made**.

**Exceptions for Maternity/Parental/Adoption leave, long terms sickness, unemployment or a Fellow or member did not provide correct information in advance of 1st June which would have resulted in a higher fee due at renewal.

14. If Fellows/members wish to resign their membership, they must do so in writing to the membership team on [email protected]

15. Membership will always cease at the end of the membership year (31 May).

16. No refunds will be given for membership subscriptions.

17. If full membership payment for renewal is not received by 1 August, access to the associated member benefits and support will be suspended.

a) Membership can be restored by paying the full annual fee due.

b)  If membership is not restored, we will assume that the Fellow/member no longer wishes to maintain their membership, this will result in removal from the membership register ceasing after the date confirmed by the Trustee Board.

18.  After the 1 August should a Fellow or member who is not on suspension have fees outstanding, notice will be issued for full payment to be received within 31 days. Should an amount remain outstanding after this time, access to the associated member benefits and support will be suspended.

a) Membership can be restored by paying the full outstanding balance due.

b) If membership is not restored, we will assume that the Fellow/member no longer wishes to maintain their membership, this will result in removal from the membership on 31 May as confirmed by the Trustee Board.

19. If Fellows or members wish to rejoin they will need to apply to the membership team and pay any arrears before their application is reviewed.

20. We will validate the applicable membership and may request supporting evidence to confirm the correct membership subscription.

Questions? If you have any questions relating to this policy, please view our membership FAQs or contact us.