Clinical Oncology Audit and Quality Improvement ePoster Competition Rules and Guidance

The 2022 Audit and Quality Improvement ePoster Competition will be held during the RCR Annual Conference 2022. Poster submissions should describe the audit or QI process. Please see Appendix 1 for guidance on writing audit and QI abstracts.

Audit abstracts and posters must include the title; background to the audit; standards, indicators and targets; methodology; results of first audit round; first action plan and references. Results of second audit round and second action plan should be included whenever possible.

QI abstracts and posters must include the title; background; methods; intervention; results and conclusions. Abstracts may include a chart/table.

Please note that Continuing Professional Development (CPD) credits (three for lead author, one for each co-author) are awarded for authorship of ePosters displayed during RCR Learning Live.

Rules

Submission

  1. All abstracts must be submitted online.
  2. The first or second named author of an abstract/ePoster must be a Fellow/member of the RCR. Please note that radiographers, physicists and others are encouraged to contribute as authors and do not need to be Fellows/members of the RCR.
  3. All correspondence relating to audit/QI abstracts will be undertaken by email with the first named author. Please ensure that any changes to correspondence email addresses or primary hospital/affiliation are made to your main or guest RCR account.
  4. The deadline for submission of audit/QI abstracts is 12 noon on Tuesday 19 April 2022. Abstracts received after this time will not be accepted for judging. Entrants will be advised no later than Monday 6 June 2022 whether or not their abstracts have been accepted for display during the RCR Annual Conference 2022.

Content

  1. Authors should read the guidance (below) on preparing an abstract and ePoster provided by the Clinical Oncology Quality Improvement and Audit Committee (COQIAC). Audit abstracts are limited to 1500 characters from the `Background to the audit' field to the ‘Second Action Plan' field inclusive. QI abstracts are limited to 2550 characters from ‘background’ to ‘conclusions’ inclusive. This character limit will be enforced electronically when submitting. Authors will see a character count in the bottom of the submission module. All fields marked with * must be completed.
  2. The title of the audit/QI project on the ePoster should be the same as the title on the submitted abstract. The hospital/Trust named on the ePoster should be the one named on the submitted abstract, and ideally, should be where the audit/QI project was undertaken.
  3. By submitting an abstract, the authors confirm that the abstract is their own original work, is not defamatory or unlawful and does not infringe anyone else’s rights.
  4. No amendments or additions to abstracts or authors can be made through the RCR website once your abstract has been submitted. Any changes that you wish to be considered before the closing date please email the Projects Co-ordinator, Audit and Surveys.
  5. Please note that no changes will be accepted after the Tuesday 19 April 2022 submission deadline. Please ensure that all information is correct and all authors are listed when submitting.
  6. All submissions are subject to proof reading and editing.

Copyright

  1. On submission of the abstract, the first named author must ensure that he/she has the approval and a copyright assignment from any/all other authors and contributors involved in the work in order to ensure that the copyright can be assigned to the RCR.
  2. The abstracts accepted for poster display will be published in a Clinical Oncology digital supplement published by Elsevier. If you do wish for your abstract to be published please indicate this on the submission module when submitting your abstract. If you do indicate your wish for your abstract to be published, your contact details will be passed to Elsevier who will contact you directly regarding copyright.
  3. All accepted abstracts and PDFs of posters will be published on the public area of the RCR website. All abstract authors must assign copyright for the abstract and poster to the RCR before this can take place. You will be asked to give consent during the submission process. Please indicate that you are happy to assign copyright to the RCR in the terms and conditions section of the abstract submission form.

Attendance at RCR Annual Conference 2022

  1. In order for an ePoster to be eligible for the competition, one of the named authors must be a registered paying delegate for at least one session of the RCR Annual Conference 2022. Failure to register will result in the poster being withdrawn from the competition.
  2. Individuals can register on the RCR website.
  3. Expenses or speakers’ fees will not be paid or reimbursed to any author accepted for ePoster display.

ePosters

  1. A PDF of accepted posters must be submitted to the SciGen submission website by Tuesday 31 August 2022. Failure to provide a PDF will result in the abstract being withdrawn from the competition. Your contact details will be passed to SciGen so that they can email you a link to submit your poster.
  2. The RCR logo or crest must not be displayed on or included on the ePoster image and any ePoster containing the RCR logo will not be displayed and will not be published on the app or website.
  3. The RCR logo or crest must not be displayed on or included on the ePoster image and any ePoster containing the RCR logo will be not be displayed and will not be published on the app or website.
  4. You may be invited to give a five minute presentation of your poster. If you are chosen to present your e-poster, the poster will be displayed via screen share . There is no need to submit an additional presentation.

Decisions

  1. Audit/QI ePoster abstracts will be assessed by judges appointed from members of COQIAC.
  2. Audit/QI ePosters will be assessed by judges appointed from members of COQIAC. The judges will preview the posters in advance of the meeting.
  3. To avoid any conflict of interest, judges will not score abstracts or ePosters submitted by themselves or by colleagues employed by the same organisation.
  4. The decision of the judges is final.

Prizes

  1. The winner of the Audit and QI ePoster Competition will receive a cheque to the value of £280. The second prize winner will receive a cheque to the value of £70. Cheques will be written in the name of the lead author.
  2. Notices will be placed on the RCR website during Learning Live, and certificates will be issued after the event.

 

Appendix 1 - Guidance for writing abstracts

Guidance for writing audit poster abstracts

  • There is a limit of 1500 characters, including spaces, for the text of your submission. The title, authors, institutions and references will not be counted.
  • The content of the abstract, and indeed the subsequent poster if the abstract is accepted, should stick to the standard being assessed.  Do not get side-lined into detailing other investigations or observations made whilst carrying out the audit. 
  • Remember an audit is a piece of work in which local performance is assessed against a standard.  This standard may be locally or nationally produced.  Many submissions to this competition previously have not been audits but either surveys or research.  If there is no standard against which performance is being assessed this is not an audit.
  • Audits in which the audit cycle has been completed and results of at least one if not two re-audits are available are more likely to be accepted.
  • Abstracts are more likely to be accepted if they are original.  Some topics have been presented on multiple occasions and although worthwhile carrying out at local level are less likely to be accepted for the poster competition.
  • Remember that this audit is being presented to a wide audience.  You must therefore assume that they may know very little about the area which you are auditing, particularly if it relates to a site speciality field.  With this in mind ensure that the standard that is being audited is detailed including target information.  Do not just state, for example, NICE guideline.
  • Audit poster abstracts must include the title; background to the audit; standards, indicators and targets; methodology; results of first audit round; first action plan and references. Results of second round and second action plan should be included whenever possible.

Guidance for writing QI poster abstracts

  • There is a limit of 2550 characters, including spaces, for the text of your submission from ‘background’ to ‘conclusions’ inclusive.
  • Abstracts are more likely to be accepted if they are original.
  • Remember that this QI project is being presented to a wide audience.  You must therefore assume that they may know very little about the area of your project, particularly if it relates to a site speciality field.
  • QI abstracts and posters must include the title; background; methods; intervention; results and conclusions. Abstracts may include a chart/table.

What we mean by a QI project

  • The project should not be an audit.
  • It should describe and evaluate an intervention that aims to improve a process or system of healthcare and should show measurement and improvement.
  • The project outcomes should be sustainable and the abstract should outline the extent to which sustainability has been assessed.
  • If the intervention is education, the evaluation should examine changes in knowledge and behaviour or changes in the organisation.
  • The abstract should describe the background, methods and intervention of the QI project and should inform on the results found and conclusions made. Detailed guidance on writing QI abstracts can be found on the SQUIRE website.