Travel and expenses policy

All pre-booked College activity is arranged through Altour who will contact you to arrange your travel. College staff will notify Altour of the details of the meeting and give them the email addresses of all attendees for this purpose.

As the policy states, if it has been your practice to seek, in advance, the best value fare or hotel for RCR business, you may decline the services of Altour.

Please note that your claims must fall within the maxima set out within the policy for hotel costs (see section 2.3). College staff check all claims, and authorise reimbursement up to the maximum figures only. Use of Supersonic is monitored and I would welcome any comments (positive and negative) about the service.

The Charity Commission and HM Revenue and Customs require that all expenses claims are appropriate, scrutinised and supported by receipts containing the details of the travel. We shall continue to meet this obligation.

Fellows and members are able to contact Altour out of hours, in case of difficulties during travel.

Claiming expenses

The Royal College of Radiologists have introduced a new platform called ExpenseIn to claim expenses. To submit your claims, you will be sent a link to register and create a password. 

We recommend using the ExpenseIn app which allows claims to be processed on the go, however, a web-based version is also available to use.

Please note, the email from ExpenseIn may be diverted to a junk or spam inbox, depending on the filter parameters in use by your email provider. If you do experience this issue, we can try an alternative email address to complete the process.

Download ExpenseIn

Download ExpenseIn from the Google Play Store

Download ExpenseIn from the Apple Store

Download ExpenseIn for Microsoft devices

Users without a smart phone or handheld device can still use the system on a PC

If there are any queries, please contact the finance team via email