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Enrolment privacy notice


At The Royal College of Radiologists we are committed to protecting your privacy.

Who we are

The Royal College of Radiologists (RCR) is a charity that works with its members to improve the standard of medical practice across the fields of radiology and oncology. The Royal College of Radiologists is a registered charity (no.211540). Our registered address is 63 Lincoln’s Inn Fields, London, WC2A 3JW.

What type of information is collected about you?

We obtain information from you when you enrol as a member of the Royal College of Radiologists.

The personal data we collect will include your name, address, email address, date of birth, telephone number (landline/mobile) and gender. Failing to provide this personal data means that we will be unable to process your enrolment.

How is your information used?

Your data is used to register you as a member and set up your Training e Portfolio, as well as correctly record information of individuals for training administration.

Who has access to your information?

Your information will only be accessed by authorised individuals at the RCR and will not be disclosed to any unauthorised bodies or individuals.

Any data collected by the College may be used in the following ways:

  • It will be passed to the GMC for quality assurance purposes and to facilitate the awarding of CCTs at the end of your Specialty Training but will not be released elsewhere without your permission other than in accordance with our privacy policy.
  • Requests for accreditation or confirmation of training must come from the individual themselves, requests from external bodies will not be accepted.

If you are registered as a trainee within the United Kingdom we share your information (name, the examination you have been enrolled onto and results) with your Training Programme Director, Regional Specialty Advisor, Head of School and Training Staff. This is done to provide trainers with information which will enable them to appropriately manage your training.

Online directory of Members

The College maintains an online directory of its members, which can be accessed through the Members & Fellows’ area of the website using a password; this is not accessible to the public.  The full listing comprises postal address, telephone and email address for both home and work (when known).  You may, if you wish, restrict the data that appears in the online directory.  Once your membership has been established you will be able to register as a user of the Members’ and Fellows’ section of the College website and choose the data that is accessible to other Members and Fellows.  The College makes strenuous efforts to prevent data being copied or multiple searches taking place to avoid improper use of personal data.

Your rights

You have the right to ask us to provide you with access to and rectification or erasure of your personal data.  Providing you this information is free of charge, but charges may apply for excessive requests.

You have the right to ask us to provide you with the personal data you have provided to us in an electronic format or to ask us to provide it to a third party.

Should you be unhappy with our processing of your personal data, you have a right to complain to the Information Commissioner's Office.

Retention period

The College will retain training information for a period of five years from CCT recommendation, after which this information will be deleted.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in May 2018.

See the Royal College of Radiologists’ policies and privacy notices.