Public privacy notice

At The Royal College of Radiologists we are committed to protecting your privacy.

Who we are
How do we collect information from you?
What type of information is collected about you?
How is your information used?
Who do we share your information with?
Access to your information and correction
How long do we keep your personal data?
Contact us about data protection
Review of this Policy

Who we are

The Royal College of Radiologists is a charity that works with our Fellows and members to improve the standard of medical practice across the fields of clinical radiology and clinical oncology. The Royal College of Radiologists is a registered charity (no.211540). The registered address is 63 Lincoln’s Inn Fields, London, WC2A 3JW. The College Data Protection Officer can be contacted on data_protection@rcr.ac.uk

How do we collect information from you?

We obtain information from you when you register to receive information alerting you to public education events and information, attend or view one of our public education events, and submit feedback via a print or online form, or when you contact us for further information regarding any of our public education resources and activities.

What type of information is collected about you?

The personal data we may collect in order to register you for an event or information may include your name and email address.

How is your information used?

We may use your information to alert you to future public education events and information. It may also be used to provide full responses to queries and improve our communications and services.

These activities (conducted either by the RCR or a third party) are counted under legitimate interests according to Article 6(1) (f) of the General Data Protection Regulation.

Who do we share your information with?

Your information will be viewed by our External Engagement team. It will be held on a secure database which only authorised members of staff have access to. We will not share your information with third parties for marketing purposes.

Access to your information and correction

Your rights

You have the right to ask us to provide you with access to and rectification or erasure of your personal data. Providing you this information is free of charge, but charges may apply for excessive requests. To contact us about the data we hold on you, please email the Data Protection Officer

Complaints procedure

Any complaints regarding the method in which we handle your data may be logged by sending an e-mail to complaints or sending a letter to our registered address for the attention of the Chief Executive. Should you be unhappy with our processing of your personal data, you have the right to lodge a complaint with the Information Commissioners Officer.

How long do we keep your personal data?

We keep your personal data for two years for administrative purposes and aggregate data thereafter for statistical purposes. We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. You have the right to request the deletion of your personal data, to exercise this right please contact the Data Protection Officer.

Contact us about data protection

To exercise all relevant rights, or for queries or complaints please contact the Data Protection Officer, at data_protection@rcr.ac.uk

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in October 2018.