Clinical Radiology Quality Improvement ePoster Competition Rules and Guidance

The 2022 Clinical Radiology Quality Improvement ePoster Competition will be held during the RCR Annual Conference 2022. Quality Improvement poster submissions should describe the Quality Improvement process: please see Appendix 1 for guidance on writing Quality Improvement abstracts.

Quality Improvement abstracts and posters must include the title; background; methods; intervention; results and conclusions. Abstracts may include a chart/table.

Please note that Continuing Professional Development (CPD) credits (three for the lead author, one for each co-author) are awarded for authorship of posters displayed during the RCR Annual Conference 2022.

Rules

Submission

  1. All abstracts must be submitted online.
  2. Abstracts must describe a QI project, and not an audit, and authors are advised to read the Guidance (Appendix 1).
  3. The first or second named author of a poster must be a member or Fellow of the RCR at the time of registration for this event. Please note that radiographers, physicists and others are encouraged to contribute as authors.
  4. All correspondence relating to QI abstracts will be undertaken by email with the first named author. Please ensure that any changes to correspondence email addresses or primary hospital/affiliation are made to your main RCR account.
  5. The deadline for submission of QI abstracts is 12 noon on Tuesday 19 April 2022. Abstracts received after this time will not be accepted for judging. Entrants will be advised no later than Monday 6 June 2022 whether or not their abstracts have been accepted for display during the RCR Annual Conference 2022.

Content

  1. Authors should read the Guidance (Appendix 1) on preparing an abstract and poster provided by the Clinical Radiology Audit and Quality Improvement Committee (CRAQIC). QI abstracts are limited to 2550 characters. This character limit will be enforced electronically when submitting. Authors will see a character count in the bottom left corner of the submission module. All fields marked with * must be completed.
  2. The hospital/Trust named on the poster should be the one named on the submitted abstract, and ideally, should be where the QI project was undertaken. The title of the QI project on the poster should normally be the same as the title on the submitted abstract.
  3. By submitting an abstract, the authors confirm that the abstract is their own original work, is not defamatory or unlawful and does not infringe anyone else’s rights.
  4. No amendments or additions to abstracts or authors can be made through the RCR website once your abstract has been submitted. Any changes that you wish to be considered before the closing date please email the Projects Co-ordinator, Audit and Surveys.
  5. Please note that no changes will be accepted after Tuesday 19 April 2022 submission deadline. Please ensure the all information is correct and all authors are listed when submitting.
  6. All submissions are subject to proof reading and editing.
  7. PDFs of all posters and copies of abstracts will be published on the public area of the RCR’s Learning Hub. All winning poster authors, and those authors whose posters are selected (including in each case co-authors), must assign copyright on the poster to the RCR before this can take place. You will be asked to give consent during the submission process. The first named author must ensure that he/she has the approval and a copyright assignment from any other authors and contributors involved in the work in order to ensure that the copyright is capable of being assigned to the RCR.
  8. In order for an ePoster to be eligible for the competition, one of the named authors must be a registered paying delegate for at least one session of the RCR Annual Conference 2022. Failure to register will result in the poster being withdrawn from the competition.
  9. Members and Fellows of the RCR can register online at www.rcr.ac.uk. Failure to register will result in the poster being withdrawn from the competition.
  10. Expenses or speakers’ fee will not be paid or reimbursed to any author accepted for ePoster display.

ePosters

  1. All ePosters will be available to view on the RCR Annual Conference 2022 platform and the RCR Learning Hub.
  2. The RCR logo or crest must not be displayed on or included on the poster image. Any poster containing the RCR logo will not be displayed and not published on the app or website.
  3. A PDF of the accepted ePoster must be submitted to the RCR by Tuesday 31 August 2022.  Failure to provide a PDF will result in the abstract being withdrawn from the competition.
  4. You may be invited to give a five minute presentation of your poster. If you are chosen to present your poster, the poster will be displayed via screen share. There is no need to submit an additional presentation.

Decisions

  1. QI poster abstracts will be assessed by judges appointed from members of the CRAQIC.
  2. QI posters will be assessed by judges appointed from among members of CRAQIC. The judges will preview the posters in advance of the RCR Annual Conference 2022.
  3. To avoid any conflict of interest, judges will not score abstracts or posters submitted by themselves or by colleagues employed by the same organisation.
  4. The decision of the judges is final.

Prizes

  1. The winner of the QI Poster Competition will receive a prize of £280. The second prize winner will receive a prize of £140. Payments will be sent to the lead author.
  2. Notices will be placed on the RCR website during the RCR 2022 Annual Conference, and certificates will be issued after the event.

Appendix 1 - Guidance for Writing Quality Improvement (QI) Abstracts

  • There is a limit of 2550 characters, including spaces, for the text of your submission from ‘background’ to ‘conclusions’ inclusive.
  • QI abstracts and posters must include the title; background; methods; intervention; results; conclusions; and key words. Abstracts may include a chart/table.
  • Remember that this QI project is being presented to a wide audience.  You must therefore assume that they may know very little about the area of your project, particularly if it relates to a sub-speciality field.
  • Abstracts are more likely to be accepted if they are original.

What we mean by a QI project

  • The project must not be an audit.
  • The project should describe and evaluate an intervention that aims to improve a process or system of healthcare and should show measurement and improvement. The intervention must have been implemented as part of a QI project: the abstract should not describe retrospective data collection to assess the impact of a change that would have occurred had the project not taken place.
  • The project outcomes should be sustainable and the abstract should outline the extent to which sustainability has been assessed.
  • If the intervention is education, the evaluation should examine changes in knowledge and behaviour or changes in the organisation.
  • The abstract should describe the background, methods and intervention of the QI project and should inform on the results found and conclusions made. Detailed guidance on writing QI abstracts can be found on the SQUIRE website.