Governance Working Party: Terms of Reference

Overall purpose

The working party was established by Council on 13 July 2018 with the brief to take forward the aim of making the College fit for the future.

Terms of reference 

  1. Explore the themes agreed by Council (see below) in order to formulate proposed revised powers and governance arrangements for the College.
  2. Take into account the relevant proposals prepared in 2013 to reform College governance arrangements, the results of the 2018 College Membership Survey, the interim decisions made by Council in July 2018 on termination of College membership and any aspects of the Charity Governance code which might need to be reflected in future governance arrangements for the College.
  3. Evaluate the proposals and options as to how they might be achieved. 
  4. Engage in early discussion with the Privy Council Office about the aims and way forward.
  5. Consult widely about the possible changes both within the current membership and beyond.
  6. Take legal advice about both the practicalities and processes for any proposed changes including necessary drafting with expert legal assistance.
  7. Report regularly to Council on progress seeking guidance as necessary on issues.
  8. Ensure the College membership is kept informed about any proposed changes.

Membership

  1. The working party will comprise eleven members:
  • The President
  • The Vice-President from the other Faculty to the President
  • Two established UK consultants from among Council, one from each Faculty
  • Two consultants of two–five years’ in post, one from each Faculty
  • The chairs of the Junior Radiologists’ Forum and the Oncology Registrars’ Forum (or their nominees)
  • A Fellow from outside the UK
  • A lay member of Council
  • The College’s Chief Executive.
  1. The working party will be chaired by the President.

Operation

  1. The working party will meet as required with the intention of being able to report initial conclusions and recommendations to Council in March 2019. This would be followed by a consultation with the membership of the College.
  2. The working party will take feedback from the consultation and produce final recommendations for Council to consider at its November 2019 meeting. The process will include drafting necessary changes to the constitutional documents. The drafting will be undertaken by others within the College drawing on legal advice as necessary but the working party will have to ensure the drafting reflects what they are recommending. It will also it will also be necessary to incorporate guidance from the Privy Council Office.
  3. This formal amendments will be brought to the 2020 AGM.
  4. Meetings may be held by virtual means/remote attendance.
  5. Members may be called upon to consider or determine matters electronically between meetings and are expected to contribute to such considerations or decisions as part of their duties as members.
  6. Members will not speak on or behalf of the College unless authorised by Council to do so.
  7. Members will abide by any stated or implied confidentiality that attaches to the work of the working party during or after any period of membership.
  8. Members will comply with the provisions of the General Data Protection Regulation as regards processing of any personal data where it is made available to them as part of their work.
  9. At meetings of the working party, one third of the members plus one shall form a quorum – four members.

Broad themes agreed by Council

  1. Broadening the membership of the College, potentially to doctors not in specialty training, other medical practitioners and those in allied healthcare professions. This will need consideration of the potential privileges of membership including voting rights for the different categories of member.
  2. Being explicit about the benefits of membership. Are the benefits of membership (particularly where the benefits do not include a vote or access to positions of influence) sufficient to recruit members and retain members for the longer term. 
  3. Allied to (b) is the question of the award of post nominals beyond FRCR. There is also the question of capacity if it means running additional examinations: it is unlikely that the College can sustain capacity for examining small numbers of candidates at a price the market could stand
  4. What should membership or Fellowship of the College mean? Is it sufficient to define 'in good standing' as being in paid-up membership in the light of the questions raised in the November 2017 Council debate about 'bringing the College/specialty into disrepute'? 
  5. Is the two Faculty structure viable for the longer term future if some of the changes envisaged above become a reality.
  6. How can the current Council membership be enhanced to enable it better to govern the business, financial and regulatory aspects of College activities.