Regulations

These Regulations came into effect on 16 December 2016 and incorporate the amendments approved at the Annual General Meetings in 2017 and 2018.

(The references in brackets refer to the By-law relevant to this provision)

CONTENTS

1. Definitions
2. Associate Member (By-Law 3(1)(a))
3. Members (By-Law 3(1)(b))
4. Fellows (By-Law 3(1)(c))
5. Honorary Fellows and Honorary Members (By-Law 3(1)(d))
6. Fees (By-Law 4)
7. Termination of Membership under By-Law 7(1)(d))
8. Reinstatement to Membership (By-Law 7(2))
9. Proceedings at General Meetings (By-Law 13)
10. Elections (By-Laws 15, 17, 27,28)
11. The President (By-Law 15)
12. The Vice-Presidents (By-Law 15)
13. The Deans of the Faculties (By-Law 15)
14. The Treasurer (By-Law 15)
15. The Wardens of the Faculties and the Warden of the Fellowship (By-Law 15)
16. The Registrars of the Faculties and the Registrar of the College (By-Law 15)
17. Events in which Honorary Officers shall cease to hold office (By-Law 15)
18. Casual vacancies among Honorary Officers (By-Law 15)
19. Council (By-Laws 16-21)
20. Boards of the Faculties (By-Laws 26 and 27)
21. (Note regarding Regulation 21)
22. Re-election to Honorary Office, to the Council, and to Boards of the Faculties
23. Editorial Boards (By-Law 28)
24. Other Committees (By-Law 28)
25. Diplomas and Certificates (By-Law 30)
26. Annual Report and Accounts (By-Law 31)
27. Standing Orders

1. Definitions

Words and expressions defined in the Supplemental Charter and the By-Laws bear the same meaning in these Regulations and the same rules of construction apply, including the rule that words denoting the singular number shall include the plural and vice versa, and words denoting the masculine shall include the feminine.

Return to Contents

2. Associate Members (By-Law 3(1)(a))

The Council may admit the following categories of persons as Associate Members, upon payment of the appropriate fee in accordance with By-Law 4:

(i) Medical and dental practitioners in specialties associated with clinical oncology, clinical radiology or dental and maxillofacial radiology, who do not have a postgraduate qualification in clinical oncology or clinical radiology or dental and maxillofacial radiology; and

(ii) UK medical physicists and UK nuclear medicine physicians as defined in By-Law 3(1)(a).
Associate Members who were admitted before the date these Regulations came into effect shall continue as such.

No person who is already a Member or Fellow of the College shall be admitted as an Associate Member. 

An Associate Member shall not be entitled to vote or speak at any General Meeting of the College or stand or vote in any College election.

An Associate Member shall cease to be such:

(i) if by notice in writing to the Registrar of the College he resigns, provided he is not in arrear with any fee or subscription, or

(ii) if a Resolution of Council is passed depriving him of such status.

Return to Contents

3. Members (By-Law 3(1)(b))

The Council may admit as Members of the College, upon payment of the appropriate fees in accordance with By-Law 4, the following categories of persons:

(i) medical or dental practitioners undertaking specialist training in clinical oncology or clinical radiology or dental and maxillofacial radiology who have not yet passed the final examination for the Fellowship of the College, and

(ii) non-medical or non-dental practitioners who have made a significant contribution to the specialties of clinical radiology or clinical oncology or dental and maxillofacial radiology as determined by Council; and

(iii) medical or dental practitioners employed in a non-training post in the specialty of clinical oncology or clinical radiology or dental and maxillofacial radiology who have a postgraduate qualification in clinical oncology or clinical radiology or dental and maxillofacial radiology other than the Fellowship of the College or of the previous Faculty of Radiologists

Members in good standing shall be entitled to speak and vote at General Meetings of the College, but shall not be entitled to stand or vote in College elections.

A Member shall cease to be such in the same circumstances as in Regulation 2 or if he passes the final examination for the Fellowship of the College.

Return to Contents

4. Fellows (By-Law 3(1)(c))

The Council may admit as Fellows of the College, upon payment of the appropriate fee in accordance with By-Law 4, the following categories of persons:

(i) Those who have passed the final examination for the Fellowship of the College;

(ii) medical or dental practitioners who have submitted published works judged by the Council to be of sufficient distinction and/or who have attained such professional status as in the opinion of the Council merits such recognition;

(iii) non-medical or non-dental practitioners who have made a significant contribution to the specialties of clinical radiology or clinical oncology or dental and maxillofacial radiology and who have attained such professional status as in the opinion of Council merits such recognition;

(iv) clinical radiologists or clinical oncologists who are on the specialist register, hold substantive consultant appointments in the United Kingdom, have made a significant contribution to training in either specialty in the United Kingdom and have attained such professional status as in the opinion of Council merits such recognition; and

(v) Members who have been such for 25 consecutive years and who have attained such professional status as in the opinion of Council merits such recognition.

Fellows of the College in good standing shall be entitled to speak and vote at General Meetings of the College.  Those who are resident in the United Kingdom and are in good standing shall be qualified to stand and vote in College elections.

A Fellow shall cease to be such in the same circumstances as in Regulation 2.

Return to Contents

5. Honorary Fellows and Honorary Members (By-Law 3(1)(d))

The Council shall from time to time determine the arrangements for making recommendations of persons to be considered for the awards of Honorary Fellowship and Honorary Membership.  Such persons shall have made notable contributions to or promoted the interests of clinical radiology or clinical oncology.

Honorary Fellows and Honorary Members shall not be entitled to speak or vote at any General Meeting of the College or stand or vote in any College election.

Return to Contents

6. Fees (By-Law 4)

Every Fellow upon admission to the Fellowship shall pay to the College such Fellowship fee as shall from time to time be prescribed by the Council with the sanction of the College in General Meeting.

Every Associate Member, Member and Fellow shall pay to the College annually by way of subscription such sum as may from time to time be prescribed by the Council with the sanction of the College in General Meeting at such time and in such manner as may from time to time be determined by the Council.  The Council may waive the annual subscription wholly or partly in the case of any member who has retired from active clinical practice, or in case of hardship.  The Treasurer shall exercise such discretionary powers in these cases as Council may from time to time determine.

Honorary Fellows and Honorary Members shall not be liable to pay any Fellowship fee or annual subscription.

Return to Contents

7. Termination of Membership under By-Law 7(1)(d))

  1. The Council shall not consider a resolution to erase the name of a member from the Register on the grounds that he has behaved in a manner prejudicial to the welfare or good name of the College without granting him the right to attend and be heard by the Council (“the hearing”).

  2. Not less than 56 days’ notice of the date of the hearing shall be given to the member concerned (“the member”), together with a statement of the case made against him and statements by any witnesses as to fact or expert witnesses on which the case against him relies.

  3. Not less than 42 days before the hearing, the member shall give notice to the Registrar of the College whether he intends to attend the hearing.

  4. If he intends to attend the hearing, not less than 21 days before the hearing the member shall give to the Registrar of the College a statement of the grounds of his resistance to the case made against him, together with statements by any witnesses as to fact or expert witnesses whom he intends to call to give evidence or whose written evidence he will rely on.  He shall also state whether he intends to represent himself or be represented by a representative, legal or otherwise, and identify the representative (if any) and witnesses he intends to call.

  5. No member of the Council shall take part in the hearing if he has previously had more than insignificant contact with the member either personally or professionally or has taken any part in the previous consideration of matters relevant to the hearing.

  6. The President or other chairman of the hearing (“the chairman”) may give such directions to the member as he considers proper for the clarification of the issues and generally for the just and expeditious conduct of the hearing.

  7. The chairman may direct that written clarification should be requested from any authority, body or individual in respect of any matter which in his opinion is relevant to assisting the Council in deciding on the resolution.  Any such written evidence received by the chairman shall be copied to the member, who may submit comments thereon.

  8. The chairman may direct that the Council may have the assistance of one or more assessors who appear to the chairman to have knowledge or experience which would assist the Council in deciding on the resolution.

  9. The proceedings at the hearing shall be governed by the rules of natural justice, subject to which the chairman may:

    (i) admit any evidence, whether oral or written, whether direct or hearsay, and whether or not the same would be admissible in a court of law;

    (ii) give such directions with regard to the conduct of and procedure at the hearing as he considers just.

  10. The member may address the Council, may give evidence, may call witnesses and may put questions directly to any person called as a witness.

  11. The chairman may adjourn the hearing upon such terms as he considers proper, either on his own motion or upon the application of the member.

  12. The Council shall reach its decision on whether to support the resolution by a majority of not less than three quarters of the Council present and voting.

  13. Within 15 days of the conclusion of the hearing, the Council shall send to the member a copy of the resolution, if passed, including a statement of the reasons for the decision, or confirmation that the resolution was not passed.

  14. The member’s name shall be erased from the Register 28 days after a copy of the resolution so ordering has been sent to the member, unless before that date the member has given notice of appeal to the Registrar of the College.

  15. Any appeal shall be by way of reconsideration of the matter by a panel of three independent persons appointed by the President who shall proceed in the manner set out in this Regulation, adjusted as necessary, and any further rules of procedure from time to time decided by the Council.

  16. In the event that

    (i) the member is a Member of the Council, or

    (ii) the application of paragraph (e) of this Regulation would result in fewer than ten Members of the Council being able to take part in the hearing,

    the above paragraphs of this Regulation shall be varied to the effect that the hearing shall be before a panel of three retired Honorary Officers appointed by the President, who shall elect their own chairman.  The decision of the panel shall be accepted by the Council, which shall resolve accordingly.  Paragraph (o) shall apply in case of any appeal.

Return to Contents

8. Reinstatement to Membership (By-Law 7(2))

Any member who has resigned under By-Law 7(1)(a) may apply in writing to the Registrar of the College for the Council to consider reinstatement to membership.

Any member who has ceased to be a member for non-payment of any fee or annual subscription may, following payment of all arrears due, apply in writing to the Registrar of the College for the Council to consider reinstatement to membership, furnishing whatever information the Registrar of the College may require.

Subject to fulfilment of whatever requirements the Registrar of the College may make, a member whose name has been erased under the provisions of By-Law 7(1)(b), (c) or (d) may apply in writing to the Registrar of the College for the Council to consider reinstatement to membership.

Return to Contents

9. Proceedings at General Meetings (By-Law 13)

  1. The business of an Annual General Meeting shall be to receive and consider the audited accounts for the preceding year, the Treasurer’s report, reports on the activities of the College and the Faculties during the year, and to receive a report as to the election and appointment of Honorary Officers and of elected Members of the Council and of the Boards of the Faculties, to elect the Auditor and to transact any other business which may consistently with the Supplemental Charter, the By-Laws and the Regulations be introduced at an Annual General Meeting.

  2. No business shall be transacted at any General Meeting unless a quorum of members entitled to vote is present when the meeting proceeds to business.  Thirty such members personally present shall form a quorum.

  3. If within half an hour from the time appointed for the holding of a General Meeting a quorum is not present, the meeting, if convened on the requisition of members, shall be dissolved.  In any other case it shall stand adjourned to the same day in the following week at the same time and place, or to such other day, time and place as the Council may determine, and if at such adjourned meeting a quorum is not present within half an hour from the time appointed for holding the meeting the members present shall form a quorum.

  4. The President or, failing him, one of the Vice-Presidents shall chair every General Meeting, but if at any meeting neither the President nor either Vice-President is willing to preside or neither is present within fifteen minutes after the time appointed for holding the meeting, the Members of the Council present shall elect one of their number to the chair, or, if no Member of the Council is present or if all the Members of the Council present decline to take the chair, the members present shall elect one of their number to the chair.

  5. The chairman of the meeting may, with the consent of any meeting at which a quorum is present (and shall do so if directed by the meeting), adjourn the meeting from time to time, and from place to place, but no business shall be transacted at an adjourned meeting other than business left unfinished at the meeting from which the adjournment took place.  Whenever a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given in the same manner as that of the original meeting.  Otherwise, it shall not be necessary to give notice of an adjournment.

  6. At any General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands unless, before or on the declaration of the result of the show of hands, a poll is demanded by the chairman of the meeting or by at least five members present in person and entitled to vote.  Unless a poll is so demanded, a declaration by the chairman that a resolution has been carried, or carried unanimously or by a particular majority, or lost, or not carried by a particular majority, and an entry to that effect in the minutes of the meeting shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the resolution.  The demand for a poll may be withdrawn before the poll is taken.

  7. If a poll is demanded as aforesaid, it shall be taken at such time and place and in such manner as the chairman of the meeting directs, and either at once or after an interval or adjournment or otherwise, and any business other than that upon which a poll has been demanded may proceed pending the taking of the poll.  The result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.  Any poll duly demanded on the election of the chairman of the meeting or on any question of adjournment shall be taken at the meeting without adjournment.

  8. In the event of an equality of votes, whether on a show of hands or on a poll, the chairman of the meeting shall have a casting vote in addition to his normal vote.

  9. The order and manner of conducting the business and any other matter relating to a General Meeting not provided for in the Supplemental Charter, the By-Laws or the Regulations shall be determined finally and conclusively by the chairman of the meeting.

  10. (i) The following resolutions proposed at General Meetings shall be      subject to the provisions of this Regulation 9(j):

(1) Special Resolutions to amend, add to or revoke any of the provisions of the Charter or any Supplemental Charter; to surrender the Charter or any Supplemental Charter; or to amend, add to or revoke any of the By-Laws;

(2) Resolutions to change the classes of membership of the College; and

(3) Resolutions proposed at Extraordinary General Meetings.

(ii) A vote on such a resolution shall not be taken at the General Meeting at which the resolution is proposed, but it shall be taken after the conclusion of the General Meeting among all members entitled to vote.

(iii) Arrangements shall be made whereby all members entitled to vote shall as soon as practicable after a General Meeting at which such a resolution was, or such resolutions were, proposed:

(1) Be able to view on a specified website a recording of the discussion of the agenda item(s) at the General Meeting proposing such resolution(s), together with instructions on how to vote electronically on the resolution(s), which shall specify the closing date for voting; or

(2) If they have not notified the College of an electronic address, be sent a transcription of the discussion of such agenda item(s) together with a ballot paper setting out the resolution(s). The ballot paper shall specify the address to which it is to be returned and the closing date.

(iv) Votes cast electronically and ballot papers received after the closing date shall not be counted.

(v) Votes cast electronically and by ballot paper shall be aggregated and a notice announcing the result of the vote shall be given to all members as soon as practicable.

(vi) An independent person or company may be appointed to handle the whole or any part of the voting process under this Regulation 9(j).

(vii) The accidental omission to send a transcript and ballot paper to any member entitled to receive them shall not invalidate any vote.

  1. Whatever the date in any year when the Annual General Meeting is convened and held, or adjourned to, under the regulations, it shall be deemed to be adjourned to and finally, concluded on 1 September in each year. The newly elected Honorary Officers and elected members of the Council and of the Boards of the Faculties shall take office on that day. For this purpose, the “College year” shall be deemed to commence on that day. The foregoing paragraphs of this Regulation 9 shall be understood in the light of this Regulation 9(k).

Return to Contents

10. Elections (By-Laws 15, 17, 27, 28)

  1. This Regulation shall apply to the election of Honorary Officers (with the  exception of the Treasurer) and of Members of the Council and of the Boards of the Faculties.  For these purposes, the definition of the United Kingdom shall be taken to include the Channel Islands and the Isle of Man.
  2. Elections shall be held by ballot under such voting system and in such manner (including, if desired, the use of electronic means) as the Council may decide, provided that, in the case of the election of the President, if there are more than two candidates, the ballot shall be conducted under the single transferable vote system in accordance with the rules set out in paragraph (i) below.
  3. The Chief Executive of the College or such other employee of the College as the Council may determine shall be responsible for the process of nomination and election of candidates and shall act as returning officer (“the returning officer”) for all elections.
  4. The returning officer shall appoint an independent person or organisation to open and count the ballot papers in all elections, and may appoint an independent person or organisation to handle the whole or any other part of the election process.
  5. A ballot paper shall be sent to each person entitled to vote in the election.  Ballot papers shall specify the address to which they are to be returned and the closing date.  Ballot papers received after the closing date shall not be counted.
  6. There shall be no second ballot in the event of an equality of votes.  The Council shall decide by secret ballot of the Honorary Officers and elected Members of Council which of those candidates with an equal number of votes is deemed to be elected.
  7. The result of all elections shall be published to all members of the College as soon as practicable and shall be presented to the following Annual General Meeting.  The persons elected shall assume office at the conclusion of the Annual General Meeting.
  8. The accidental omission to send nomination forms or ballot papers to any person entitled to receive them shall not invalidate any election.
  9. The Single Transferable Vote System

The single transferable vote system for the election of the President shall operate as follows:

(1) Voters shall record their vote on the ballot paper by placing the figure 1 opposite the name of the candidate who is their first choice.  They may place the figure 2 opposite the name of their second choice, the figure 3 opposite the name of their third choice, numbering as many as they wish in their order of preference.  Voters need not state all their preferences but they must not use the same number twice.

(2) If the votes for any candidate exceed half the total number of votes cast at any stage of the count, that candidate shall be declared elected.

(3) If no candidate is declared elected upon the first preference votes being counted, the candidate having the fewest first preference votes shall be eliminated.  The second preferences recorded by those who voted for the eliminated candidate shall be transferred to whichever of the continuing candidates is marked as the voters’ second preference and the votes thus transferred shall be added to the first preference votes of those candidates.

(4) If no candidate is declared elected upon a second count being made, the candidate having the fewest votes at that stage shall be eliminated, and the next available preferences of those who voted for the eliminated candidate shall be transferred to the accumulated votes for the continuing candidates.  ‘Next available preference’ shall mean a second or subsequent preference recorded in consecutive order for a continuing candidate, passing over earlier preferences for candidates already eliminated.

(5) The counting process shall be repeated for as many stages as are necessary before a candidate can be declared elected.

(6) (i) If at any stage of the count a candidate must be eliminated and there are two or more candidates with the same number of votes, and those votes are the lowest at that stage, the candidate to be eliminated shall be the one (of those with equal lowest votes) with the lowest number of votes at the first stage in the count (or the earliest preceding stage at which they had unequal votes).

(ii) In the event that two or more candidates are still equal and lowest, the returning officer shall review the preferences expressed for the next (and any subsequent) stage of the count, and analyse the results on the assumption that the candidates with equal lowest votes are eliminated in turn. 

(iii) If the returning officer finds that, whichever candidate with equal lowest votes is eliminated, the result at the next (or a subsequent) stage is the same, i.e. the same continuing candidate in the election achieves more than half the votes cast, that candidate shall be declared elected.

(iv) If the returning officer finds that eliminating candidates with equal lowest votes brings about different results at the next (or a subsequent) stage, i.e. more than one candidate achieves more than half the votes cast, the candidate who shall be declared elected shall be the candidate (of those who achieve more than half the votes cast) who received the greatest number of votes at the first stage in the count (or the earliest preceding stage at which they had unequal votes).  If for any reason such candidates cannot be differentiated in this way, a secret ballot in accordance with paragraph (f) above shall decide which of the candidates is deemed to be elected.

(v) The returning officer shall give details to the Council of his findings under (iii) and (iv) above.

Return to Contents

11. The President (By-Law 15)

The President of the College shall be responsible to the Council and shall be a Fellow resident in the United Kingdom who at the time of his nomination is in active clinical practice.

The office of the President shall rotate between the specialties of clinical radiology and clinical oncology in a ratio of 2:1 with every one in three Presidents being from the specialty of clinical oncology.

The President shall be elected for a term of three College years.

 Candidates for the office of President, from the appropriate specialty, shall be nominated by four Fellows in good standing resident in the United Kingdom. No Fellow may nominate more than one candidate. If more than one candidate is properly nominated, an election shall be held in accordance with Regulation 10 at which all Fellows in good standing resident in the United Kingdom shall be entitled to vote. The election of the President shall be completed before 1 March in any year in which it takes place.

The President shall preside at all meetings of the College and of the Council.  He shall maintain order and regulate the proceedings of the meetings in accordance with the Supplemental Charter, the By-Laws and the Regulations.

The President shall be ex-officio a member of all committees of the Council and of the Boards of the Faculties and their committees. The President shall be responsible for the work of the Chief Executive.

In case of emergency and of it being impossible to summon a meeting of Council or the appropriate committee in time to deal with such an emergency, the President shall have power to take such immediate action as may seem necessary to him in the circumstances and shall report his actions to the next meeting of Council, or of the appropriate committee, as the case may be.

In case of emergency, the President may appoint a deputy to act for the Vice-Presidents, the Warden of the Fellowship, the Treasurer or the Registrar of the College, and report his action to the next meeting of the Council.  A deputy so appointed shall have the same powers and duties as the person to whom he is appointed deputy.  A deputy so appointed shall cease to act when called upon so to do by the President or by the Council and in any event when the Honorary Officer to whom he is deputy ceases to hold office.

Return to Contents

12. The Vice-Presidents (By-Law 15)

Each Dean of a Faculty shall, during his term of office as Dean, also hold the office of one of the Vice-Presidents of the College.  He shall take up office as Vice-President of the College simultaneously with taking up office as Dean of a Faculty.  Upon demitting office as Dean, he shall be deemed also to demit office as Vice-President of the College.

The Vice-Presidents shall assist and represent the President as he may direct.  In the absence or incapacity of the President, the Vice-President from the same Faculty as the President shall undertake his duties.

Return to Contents

13. The Deans of the Faculties (By-Law 15)

 The Deans of the Faculties shall each be a Fellow resident in the United Kingdom on the roll of his respective Faculty, who at the time of his nomination is in active clinical practice.

The Deans shall each be elected for a term of three College years.

The Deans of the Faculties shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom.  The returning officer shall seek nominations from all those entitled to vote in the respective elections, and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand.  If more than one candidate is nominated for either post of Dean, an election shall be held in accordance with Regulation 10.  The election process shall be completed before 1 June in any year in which it takes place.

The Deans of the Faculties shall be the principal officers of their respective Faculties and the chairmen of the respective Boards of Faculty.

 The Deans shall be responsible to the Council and shall report the proceedings of their respective Faculties to the Council.

Return to Contents

14. The Treasurer (By-Law 15)

The Treasurer shall be a Fellow resident in the United Kingdom, which shall be taken to include the Channel Islands and the Isle of Man, who at the time of his appointment is in active clinical practice.

The Treasurer shall be appointed for a term of up to three College years by a process to be determined by the Council from time to time.  The appointment process shall be completed before 1 June in any year in which it takes place.  A report on the result of the appointment process shall be published to all members of the College as soon as practicable and shall be received and considered at the following Annual General Meeting.  The person appointed shall assume office at the conclusion of the Annual General Meeting.

The Treasurer shall be the principal financial officer of the College and shall be responsible to the Council.  He shall deal with the financial affairs of the College as the Supplemental Charter, the By-Laws and the Regulations may prescribe.  Subject to which, the Treasurer shall act in accordance with the Financial Management Instructions issued by the Council.

The Treasurer shall be responsible for ensuring that the accounts of the College are kept in accordance with the requirements of the Charity Commissioners and at all times give such information on the finances of the College as may be required by the Council.

Return to Contents

15. The Wardens of the Faculties and the Warden of the Fellowship (By-Law 15)

There shall be a Warden of each Faculty who shall be a Fellow by examination resident in the United Kingdom and on the roll of the respective Faculty, who at the time of his nomination is in active clinical practice.

The Wardens of the Faculties shall each be elected for a term of three College years.

The Wardens of the Faculties shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom.  The returning officer shall seek nominations from all those entitled to vote in the respective elections and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand.  If more than one candidate is nominated for either post of Warden, an election shall be held in accordance with Regulation 10.  The election process shall be completed before 1 June in any year in which it takes place.

The Warden of each Faculty shall be responsible to the Board of the respective Faculty for the education and training activities of the Faculty.

At the meeting of the Council preceding the Annual General Meeting in each year, the Council shall elect one of the Wardens of the Faculties to the office of Warden of the Fellowship.  The office of Warden of the Fellowship shall rotate between the Wardens of the Faculties.

The Warden of the Fellowship shall be the principal academic officer of the College and shall be responsible to the Council for the academic standards of the College.

Return to Contents

16. The Registrars of the Faculties and the Registrar of the College (By-Law 15)

There shall be a Registrar of each Faculty who shall be a Fellow resident in the United Kingdom and on the roll of the respective Faculty, who at the time of his nomination is in active clinical practice.

The Registrars of the Faculties shall each be elected for a term of three College years.

The Registrars of the Faculties shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom.  The returning officer shall seek nominations from all those entitled to vote in the respective elections and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand.  If more than one candidate is nominated for either post of Registrar, an election shall be held in accordance with Regulation 10.  The election process shall be completed before 1 June in any year in which it takes place.

The Registrars shall be responsible to the Boards of their respective Faculties for the professional activities of the Faculty.

At the meeting of the Council preceding the Annual General Meeting in each year, the Council shall elect one of the Registrars of the Faculties to the office of Registrar of the College.  The office of Registrar of the College shall rotate between the Registrars of the Faculties.

The Registrar of the College shall be responsible for the Register of members, for keeping the official copy of the By-Laws and Regulations, entering any changes in them and preparing for the printer a revised edition as necessary.  The Registrar of the College shall summon meetings of the College and of the Council under the direction of the President or the Council and shall ensure that agendas are sent out for such meetings and that minutes are prepared and kept of such meetings.  The Registrar of the College shall also be responsible for ensuring that the Annual Report of the College is produced in accordance with the requirements of the Council and the Charity Commissioners.

Return to Contents

17. Events in which Honorary Officers shall cease to hold office (By-Law 15)

An Honorary Officer shall cease to hold office:

(i) if he ceases to be a member of the College, or

(ii) if by notice addressed to the Council he resigns his office, or

(iii) if in the opinion of the Council he becomes incapable of performing his duties for physical or mental reasons, or

(iv) if at any time the Council, after due enquiry (and, in the case of an Honorary Officer elected by the members of a Faculty, upon the recommendation of the Board of the appropriate Faculty), resolves that the interests of the College or the Faculty require it, or

(v) if the College in General Meeting resolves to remove him from office.

Return to Contents

18. Casual vacancies among Honorary Officers (By-Law 15)

Any casual vacancy among the Honorary Officers may be filled by the appointment of a person who would be eligible to be elected to that office by Joint Officers (as defined in Regulation 24(b)), subject to ratification by the Council.  In the case of Honorary Officers elected by members of a Faculty, such appointment shall be upon the recommendation of the Board of the appropriate Faculty.  Any person so appointed to fill a casual vacancy shall hold office until the next Annual General Meeting which follows an election or appointment process for the office (at which he may be a candidate).  The period during which a person is appointed to a casual vacancy shall not be counted towards the full term of the office for which he is eligible for election or appointment.

Depending on all the circumstances, Joint Officers may alternatively determine to fill a casual vacancy in an elected office by a by-election, to be conducted in the same way as a normal election to the office, adjusted as necessary, or, in the case of a casual vacancy in the office of Treasurer, by a full appointment process. The term of office of the person elected in such a by-election, or appointment to the office of Treasurer after a full appointment process, shall be such period (ending at the conclusion of an Annual General Meeting) as Joint Officers may reasonably determine in the circumstances, subject to ratification by the Council.

Return to Contents

19. Council (By-Laws 16-21)

  1. Structure

Council shall consist of the following:

  1. the President, the Treasurer, the Deans of the Faculties, the Wardens of the Faculties and the Registrars of the Faculties ex-officio;
  2. five Fellows of the Faculty of Clinical Radiology resident in the United Kingdom and five Fellows of the Faculty of Clinical Oncology resident in the United Kingdom, who shall be elected in accordance with the procedures outlined below (hereinafter described as elected Members of Council);
  3. not more than four individuals co-opted in accordance with the procedure outlined below.
  1. Elected Members of Council

Elected Members of Council shall be elected for a term of three College years and shall assume office at the conclusion of the Annual General Meeting at which their predecessors retire from office.

The elected Members of Council shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom.  The returning officer shall seek nominations from all those entitled to vote in the respective elections and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand.  At the time of nomination, candidates must be in active clinical practice. If there are more candidates than vacancies in any Faculty, an election shall be held in accordance with Regulation 10.  The election process shall be completed before 1 June in any year in which it takes place.

  1. Events in which elected Members of Council shall cease to hold office

An elected Member of Council shall cease to hold office:

  1. if he ceases to be a Member of the College, or
  2. if by notice in writing to the Registrar of the College he resigns his office, or
  3. if in the opinion of the Council he becomes incapable of performing his duties for physical or mental reasons, or
  4. if he fails to attend two consecutive meetings of the Council without leave of absence being granted by the President, who shall report to the Council any leave of absence he may grant, or
  5. if at any time after due enquiry the Council resolves that the interests of the College require it, or
  6. if the College in General Meeting resolves to remove him from office.

 

  1. Casual vacancies among elected Members of Council

Any casual vacancy arising among elected Members of Council may be filled by the Council by appointing a person who would be eligible to be elected to the vacancy.  Any person so appointed to fill a casual vacancy shall hold office until the next Annual General Meeting which follows an election for the office (at which he may be a candidate).  The period during which a person is appointed to a casual vacancy shall not be counted towards the period for which he is eligible for election to the office.

  1. Co-opted members of the Council

The Council may decide from time to time on those individuals who are to be co-opted on to it having regard to the aims of the College and the need for advice and contribution to the work of the Council.

A lay member shall be deemed to be a co-opted member of the Council ex officio.

Co-opted members of the Council shall have the right to speak but not to vote at meetings of the Council.

  1. Meetings of the Council

The Council shall meet together for the despatch of business, adjourn and otherwise regulate its meetings and proceedings in accordance with the Standing Orders made hereunder and otherwise as it considers fit. In addition the Council may reach decisions by any suitable means of communication between members of the Council (including electronic communications).

Return to Contents

20. Boards of the Faculties (By-Laws 26 and 27)

  1. Function of the Boards of the Faculties

The Board of each Faculty shall be the governing body of the Faculty and shall manage the affairs of the Faculty and be responsible for the implementation of the policy of the Council as it appertains to that Faculty.  The Board of each Faculty may establish boards, committees, sub-committees, working parties or similar bodies to provide advice on aspects of the Board’s business.  The function, method of election or appointment to and the conduct of proceedings of such boards, committees, sub-committees, working parties or similar bodies shall be defined in their terms of reference approved by the Board.

  1. Structure

The Board of each Faculty shall consist of:

(i) the Dean of the Faculty, the Warden of the Faculty, the Registrar of the Faculty and the President and the Treasurer ex-officio;

(ii) eight Fellows resident in the United Kingdom and on the roll of the Faculty, who shall be elected in accordance with the procedures outlined below (hereinafter described as elected Members of the Board);

(iii) not more than three members co-opted in accordance with the procedures outlined below.

(iv) not more than six individuals who may be representatives of boards, committees, sub-committees, working parties or similar bodies established under Regulation 20(a) invited to attend meetings at the discretion of the Board of the Faculty.  Individuals so invited shall have the right to speak but not to vote at meetings of the Board;

(v) not more than five representatives of related organisations invited to observe meetings at the discretion of the Board of the Faculty.

  1. The elected Members of the Boards of the Faculties

The elected Members of the Board of each Faculty shall be elected for a term of three College years, and shall assume office at the conclusion of the Annual General Meeting at which their predecessors retire. 

The elected Members of the Board of each Faculty shall be elected by the Fellows in good standing on the roll of their respective Faculties who are resident in the United Kingdom.  The returning officer shall seek nominations from all those entitled to vote in the respective elections and shall accept nominations signed by two nominators accompanied by the candidate’s consent to stand.  At the time of nomination, candidates must be in active clinical practice.  If there are more candidates than vacancies in any Faculty, an election shall be held in accordance with Regulation 10.   The election process shall be completed before 1 June in any year in which it takes place.

  1. Casual vacancies on the Boards of the Faculties

Any casual vacancy arising among elected Members of the Board of a Faculty may be filled by the Board of the Faculty appointing a person who would be eligible to be elected to the vacancy.  Any person appointed to fill a casual vacancy shall hold office until the next Annual General Meeting which follows an election for the office (at which he may be a candidate).  The period during which a person is appointed to a casual vacancy shall not be counted towards the period for which he is eligible for election to the office.

  1. Co-opted members of the Boards of the Faculties

The Board of each Faculty may decide from time to time on those members who are to be co-opted on to it having regard to the aims of the Faculty and the need for advice and contribution to the work of the Board.  Co-opted members shall have the right to speak but not to vote at meetings of the Board of the Faculty.

  1. Events in which Members of the Boards of the Faculties shall cease to hold office

An elected Member of the Board of a Faculty shall cease to hold office:

(i) if he ceases to be a member of the College, or

(ii) if by notice to the Dean of the Faculty he resigns from his office, or

(iii) if in the opinion of the Council he becomes incapable of performing his duties for physical or mental reasons, or

(iv) if at any time the Council, after due enquiry and upon the recommendation of the Board of the Faculty, resolves that the interests of the College or the Faculty require it, or

(v) if he fails to attend two consecutive meetings of the Board of the Faculty without providing an explanation which the Board considers satisfactory.

  1. Meetings of the Boards of the Faculties

At meetings of the Boards of the Faculties, one-third of the members eligible to vote  plus one shall form a quorum.

The Boards of the Faculties shall meet together for the dispatch of business, adjourn and otherwise regulate their meetings and proceedings as they consider fit.  In addition, the Boards of the Faculties may reach decisions by any suitable means of communication between members (including electronic communications).

The minutes of meetings of the Boards of the Faculties shall be kept and shall be submitted promptly to the Council.

Return to Contents

21. Regulation 21, Education Boards, was removed by the decision of the Annual General Meeting on 15 September 2009.

Return to Contents

22. Re-election to Honorary Office, to the Council, and to Boards of the Faculties

No elected or appointed Honorary Officer, Member of the Council, or of the Board of a Faculty shall be eligible for re-election, respectively, to the same office or to membership of the Council or the same Board until a period of one College year has elapsed since he ceased to hold the relevant office or membership.  No ex-officio member of the Council or of the Board of a Faculty shall be eligible for election to the Council or the Board until a period of one College year has elapsed since he ceased to hold the relevant office.

Return to Contents

23. Editorial Boards (By-Law 28)

  1. Function of the Editorial Boards

Each Faculty shall appoint an Editorial Board for the management of the Journal produced by the Faculty as a Journal of the College.

The Editorial Board of each Faculty shall be chaired by the Editor of the Faculty Journal, who shall be appointed in accordance with the procedure outlined below.

  1. The Editors

The Editor of the Journal produced by each Faculty shall be appointed from among Fellows on the roll of the Faculty resident in the United Kingdom in accordance with the procedure and for the term decided by the Board of the Faculty.

Each Editor shall be responsible for the day-to-day management of the Journal and its publication at such intervals, under such title as may be prescribed by the Council and in accordance with the policy of the Council.

Each Editor shall ensure that the Journal produced by his Faculty is sent to all members of the Faculty upon such terms as to payment or otherwise as the Council may from time to time prescribe.

Each Editor shall report the proceedings of his Editorial Board promptly to the Board of the relevant Faculty.

  1. Editorial Boards

The constitution and regulation of the Editorial Board of each Faculty, and appointments to the Editorial Board and termination of such appointments shall be at the discretion of the Board of the Faculty.

Return to Contents

24. Other Committees (By-Law 28)

  1. Faculty Officers’ Groups

The Officers of each Faculty shall meet together as a group on a regular basis under the chairmanship of the Dean of the Faculty (or his nominee in his absence) to discuss matters within the terms of reference of the Faculty.  The Honorary Officers of the College shall be entitled to attend meetings of either Faculty Officers’ group.  These groups shall be known as “Clinical Oncology Officers” and “Clinical Radiology Officers”. 
Each group shall be responsible for:

(i) overseeing the work of and the implementation of the decisions of the Board of the Faculty, the Editorial Board and any other boards, committees or sub-committees of the Faculty so as to ensure that those decisions are implemented appropriately;

(ii) co-ordinating the work of the boards, committees and sub-committees of the Faculty;

(iii) making decisions within the policy and aims of the Faculty and the College as agreed from time to time and in particular to take decisions where the matter is urgent between meetings of the Board of the Faculty or other boards or committees;

(iv) taking action on matters properly referred to them by the Council, the Board of the Faculty or other body or individual;

(v) advising the Dean of the Faculty on the conduct and discharge of the business of the Faculty;

(vi) advising the President on the conduct and discharge of the work of the College as appropriate;

(vii) referring to Joint Officers or to the Council matters of importance to the College as a whole or to both Faculties.

  1. Joint Officers’ Group

The Officers of the Faculties and the Honorary Officers of the College shall meet together regularly as a group under the chairmanship of the President (or his nominee in his absence).  This combined group shall be known as “Joint Officers”. 

Joint Officers shall be responsible for:

(i) overseeing and co-ordinating the work of the Faculties as advised by the Faculty Officers’ groups;

ii) making decisions within the policies of the College and the Faculties as agreed from time to time;

(iii) taking action on matters properly referred to them by the Council, the Board of a Faculty or other body or individual;

(iv) advising the President on the conduct and discharge of the work of the Council and the College;

(v) referring to the Council or the Board of a Faculty or a Faculty Officers’ group appropriate matters for discussion and determination;

(vi) approving responses to consultation documents issued by external bodies where time does not permit reference to the Council;

(vii) taking other decisions on behalf of the Council or of the Board of a Faculty where the matter is urgent.  Such decisions may be taken by any suitable means (including electronic means), and shall be subject to ratification by the Council or the relevant Board of a Faculty.

  1. Other Committees of the Faculties

Three Committees known as the Standing Northern Ireland Committee, Standing Scottish Committee and Standing Welsh Committee shall report to the Faculty Boards.  The function, method of election or appointment to and the conduct of proceedings of these Committees shall be defined in their constitutions and terms of reference which shall be approved by Council.

Return to Contents

25. Diplomas and Certificates (By-Law 30)

The Diplomas and Certificates currently granted by the College are those  awarded to successful candidates in the examinations for the Diploma in Dental  and Maxillofacial Radiology (previously the Diploma in Dental Radiology) and the  Diploma in Medical Radiotherapy and Oncology in accordance with the  regulations for such examinations approved by the relevant Faculty. The Council  shall continue to recognise the holders of the former Diploma in Dental Radiology  as if there had been no change.

Persons, whether medically qualified or not, who have made notable contributions to or promoted the interests of dental and maxillofacial radiology may upon nomination by the Faculty of Clinical Radiology and election by the Council be admitted as Honorary Diplomates and may use the postnominal abbreviation ‘Hon DDMFR’.

Return to Contents

26. Annual Report and Accounts (By-Law 31)

The Council shall determine the means (including electronic means) by which the Annual Report and Accounts shall be sent to members.

Return to Contents

27. Standing Orders

The Council may of its own motion make, and from time to time add to, amend or revoke, Standing Orders for regulating the affairs and procedures of the Council and of committees and any other matter deemed appropriate, provided that no such Standing Orders shall be inconsistent with the provisions of the Supplemental Charter, the By-Laws or these Regulations.

Return to Contents