Terms of Reference

Background

Three professional bodies – The Institute of Physics and Engineering in Medicine (IPEM), The Royal College of Radiologists (RCR) and the Society and College of Radiographers (SCoR) – came together in 2013 to establish the Radiotherapy Board. The Board provides an ongoing forum to support the development of national radiotherapy services, continuing the work of the National Radiotherapy Implementation Group (NRIG). The aim is to ensure the ongoing delivery and development of high quality radiotherapy services for cancer patients.

The Radiotherapy Board operates on a UK-wide basis, reflecting the geographical remit of the three professional bodies. However, the three professional groups are, in addition, represented on the Radiotherapy Clinical Reference Group (CRG), a strategic body which is part of NHS England.

Purpose/remit

The main purpose of the Radiotherapy Board is to provide guidance, oversight and support for the continuing development of radiotherapy services in the UK.

Strategic tasks will include:

  • Co-ordinating work at national level to support delivery of services locally
  • Advising on the development and delivery of safe, high-quality radiotherapy services
  • Working collaboratively with other groups and organisations across the UK involved in the delivery of radiotherapy services
  • Developing a strategy and structure for workforce planning and training, and for professional standards
  • Supporting and encouraging research in radiotherapy, by working collaboratively with the research community
  • Commissioning individual pieces of work as required.

Operation of the Radiotherapy Board

Each of the three professional bodies hosts the Radiotherapy Board for one year, with the host body providing the Chair. The outgoing Chair in any one year shall become the Vice-Chair of the Radiotherapy Board for the six months immediately following the conclusion of their term. The incoming Chair in any one year will become the Vice-Chair of the Radiotherapy Board for the six months immediately preceding their term.

The duration of the term of the Chair will be reviewed once in every cycle of rotation.

Administrative support for meetings is provided by the RCR but is supported equally by the three professional bodies.

Membership

The Board will draw its membership from the three professional bodies most closely involved in the planning and delivery of radiotherapy services. Additional members may be co-opted as required.

Members

  • Two representatives of the Institute of Physics and Engineering in Medicine
  • Two representatives of The Royal College of Radiologists
  • Two representatives of the Society and College of Radiographers

Co-opted members  

  • A representative from Northern Ireland
  • A representative from Scotland
  • A representative from Wales
  • A representative from the Centre for Radiation, Chemicals and Environmental Hazards, Public Health England
  • A representative from the Clinical and Translational Radiotherapy Research Working Group
  • A representative from the Radiotherapy Clinical Reference Group  
  • A representative from the Radiotherapy Awareness Programme
  • A representative from the IR(ME)R Inspectorate, Care Quality Commission
  • A lay representative (nominated by the professional bodies)

Representatives from the three professional bodies will serve a term of three years. Their membership is renewable for one additional three-year term, by agreement of the Board.

Representatives from the devolved nations are nominated by the relevant national healthcare body that has oversight responsibility for the commissioning and delivery of radiotherapy services. They will serve a term of three years. Their membership is renewable for one additional three-year term, by agreement of the Board. Devolved nations representatives may be members of any of the three professional bodies.

Representatives from PHE, CTRad, the Radiotherapy CRG, RAP and the CQC are nominated by those bodies and will serve for a term appropriate to their role within those organisations. These representatives may nominate a deputy to attend meetings of the Radiotherapy Board on any occasions when they are themselves unable to attend.

The lay member will serve a term of two years from the date of appointment. This may be extended to a second term of a further year, by agreement of the Board. The lay member will be nominated by each of the three professional bodies, on rotation.

Membership of the Board should be reviewed on a regular basis.

Quorum

Meetings of the Board must include at least one representative from each of the three professional bodies to be quorate, otherwise the meeting should not proceed.

Frequency of meetings

The Radiotherapy Board will meet three times a year.

March 2019